Roles and Responsibilities

Designated Planning Committee Contact Person

The Designated Planning Committee Contact Person is the individual who submitted the Contact Hour Request Form and is responsible for:
• must be a consistent point person for entirety of the program who has knowledge of the CNE event
• collects bio forms/education design forms from presenters and planning committee members
• creates CNE specific agenda (required if event is >2hrs in length)
• will notify Nurse Planner of any changes in planning committee members
• ensures participant awareness of evaluation closure date

1. Event Details

• Location
• Creation of Advertising
• Catering (if applicable)

2. Staffing the event

• Registration and Sign-in.
• Providing a copy of the disclosure form with evaluation/certificate instructions to participants
prior to event start time.

3. Printing Materials
• Agenda
• Disclosure
• Roster

4. Following up with Evaluation Results and Comments

The Designated Nurse Planner

The Nurse Planner is responsible for:

1. Attending planning meetings for event

• If cannot attend, must be included in the emails

2. Confirming verbiage

• Approval of Advertising
• Contact Hour related handouts

3. Monitoring document completion

• Planning Form
• Biographical data forms
• Educational design form
• Disclosure

4. Electronic Evaluation
• Evaluation Summary
• Copy of Scanned roster

The Provider Unit

Nursing Education and Professional Development is responsible for:

  • Determination of educational objectives and content
  • Evaluation methods and categories
  • Record keeping procedures
  • Management of any commercial support
  • Must notify TNA in writing, within seven business days and changes within the provider unit

If you have additional questions or concerns, email: contact.hours@vanderbilt.edu